> Eligibility & Application

1. Whom should I contact in case I have a question which is not answered below?

You can write to us in English, French and Arabic This email address is being protected from spambots. You need JavaScript enabled to view it.

We will aim to answer your question within 48 hours but please understand that our time is limited and that you should always check the following Q&A first.

2. What does the Migration Media Award consist of?

The Migration Media Award is a competition which offers the winning journalists prizes in the form of contracts to work on a second production related to migration in the Euro-Mediterranean region; this second production needs to be based on the pitch proposal submitted as part of the journalist’s application submitted via the online application form. There will be up to 36 winners in total as the competition will be run in four categories – TV, radio, online and print – and in three languages – English, French and Arabic.

There will be up to three winners in each language and category – 1st, 2nd and 3rd prize. All winners will be offered a contract for a second production based on their pitch proposal while all first prize winners will also be invited and sponsored to receive their prize at the award ceremony taking place on 22nd June 2017 in Malta.

3. Which migration topics can and should my submitted story cover?

The Migration Media Award’s first competition in 2017 accepts entries on migration topics concerning the Euro-Mediterranean region only. Stories can and shall cover any topic or subtopic related to

  1. Legal Migration
  2. Migration & Development
  3. Irregular Migration
  4. International Protection & Asylum

Please consider that the first competition in 2017 is limited to migration stories from the countries in the Euro-Mediterranean region only, and reporting on the migration topics and possible sub-topics listed above.

4. What are the media categories of the award?

There are four categories: broadcast/TV, radio, print, online

The award scheme foresees a first, second and third prize for each category, and for each of the three eligible languages Arabic, French and English, i.e. a total of up to 36 winners. Please see further below for more details on languages and their eligibility.

5. How can I participate and apply?

In order to participate, you need to submit a complete entry via the online application form; only entries with the following five mandatory elements will be considered complete and will be eligible:

  1. An already published story dealing with migration in the Euro-Mediterranean region with proof of publication in between 1 April 2015 and 08 April 2017. Earlier published stories cannot be accepted.
  2. A 300 words (max.) presentation of the published story detailing the reason/ newsworthiness for the angle chosen, particularly any difficulties encountered during production and/or other important elements that need to be considered for better understanding and evaluating its production and publication.
  3. A 300 words (max.) synopsis/pitch for the production of a further story related to migration in the Euro-Mediterranean region; it may or may not include elements of the original (i.e. already published) story dealing with migration.
  4. A letter of intent from a media outlet to publish a further story which would be funded and produced if winning the award.
  5. A copyright waiver addressed to the Migration Media Award partners, which also covers the European Union, and the permission to republish a winning entry in parts or in its entirety and in multiple languages.

6. How much financial support will each awardee receive for a second production?

In accordance with EU regulations, prizes will be awarded up to a maximum of 7 000 Euro.

There will however be different amounts for each of the four categories: TV, radio, print and online.

We recognise that a TV production always costs more than print, online or radio. As a consequence, TV productions will receive the highest amounts. TV awards will be proportionate to typical rates/prices in the country of production, taking into account the content, the length, as well as the technical and staff needs and the media outlet.
The winning applicants will be offered a contract for work on a second production to be supported by a specified financial amount in accordance with the information further below. Once agreed, all award winners will be confirmed and publicly announced. In each category and language, first and second prizes will always be more than second and third prizes, respectively.

First prizes

  • First TV prizes will receive between 1500 and 7000 euro, depending on country and complexity of the 2nd production.
  • First online, radio and print prizes will receive 1500 euro.

Second prizes

  • Second TV prizes will receive between 1000 and 3000 euro.
  • Second prizes for online and radio will receive 1000 euro.
  • Second prizes for print will receive between 750 and 1000 euro.

Third prizes

  • Third TV prizes will receive between 750 and 1500 euro.
  • Third online, radio and print prizes will receive between 500 and 750 euro.

7. What evidence of publication of the already published story is required?

A proof of publication between 1 April 2015 and 08 April 2017;

  • Date of publication
  • Details of outlet of publication: type of media, name, frequency, country/geographical area covered, reach/audience figure
  • Supporting evidence: scanned (PDF) of newspaper copy, scanned (PDF) of broadcast schedule (conductor), print screen of online publication, and any other relevant proof (printed TV or radio programme, …)

8. Why do I need to submit a 300 words synopsis/pitch for the production of a further story?

All winners in any category / language will receive a contract to produce a further story. Winners will be decided upon according to the results of the evaluation of both, an already published and submitted story, as well as the evaluation of the submitted 300 words pitch.

Financial support – in the form of a contract - for a new journalistic production on the topic of migration in the Euro-Mediterranean region will be based on the submitted 300 words pitch. In terms of evaluation of entries, the already published story will be evaluated with 2/3 weighting of the full score, while the pitch for a further production will be evaluated with 1/3 of the score of all evaluated (eligible) entries.

9. In which countries do eligible journalists and/or media need to be based?

The competition is open to all media outlets and journalists based in countries on both sides of the Mediterranean who have produced journalistic work on the topic of migration. Entries may be presented by a Media organisation but the prize will be awarded to the journalist who created the work. Thus, the contract for the 2nd production will be either with an individual journalist or with the Media organisation while the 2nd production itself will need to be carried out by the journalist winning the award. Journalists based in the following regions and countries are eligible:

  • All EU Member States
  • All EU South Partner Countries:
    • Algeria
    • Egypt
    • Israel
    • Jordan
    • Lebanon
    • Libya
    • Morocco
    • Palestine
    • Syria
    • Tunisia

10. Which languages are eligible?

Stories can be submitted in Arabic, English or French. In case the original story was published in a different language than these three, the entry must be accompanied by a translation into English, French or Arabic.

If selected, a full script for the video content will need to be provided in Arabic, French or English, at a later stage.
If produced in any other language, a full script for the radio content should be submitted in a translation into English, French or Arabic.

The 300 words pitch/proposal for a further production should be in English, French or Arabic. The future stories themselves – produced with the contract/subsidy from the award - will have to be produced in Arabic, English or French or be accompanied by a translation from any other original language into English, French or Arabic.

11. Can we apply as a team of journalists and, if yes, how?

Yes, you can. However, you need to assign one person as the applicant, who will also receive the award and sign the contract, and clearly describe the restrole of each member of the team in your application.

12. Will funding be given to the journalist or the media organisation?

As a standard, funding will be either transferred to the individual journalist or, to the media outlet or other eligible organisation while the work on the second production (financed by the award) will have to be carried out by the awarded journalist.
In the case of applications of individual journalists or teams of journalists, the applicant will receive the payments.

13. I am not working for a media organisation in any of the eligible countries but I have a story idea relevant to those countries. Can I apply?

Yes, you can – but only as long as you are based in one of the eligible countries. In 2017, this project supports applicants from EU member states as well as the South Partner Countries of the EU. Your already published story as well as your story idea must however focus on migration in the Euro-Mediterranean region.

14. I am not a citizen of any of the countries mentioned above. Can I apply?

Yes, you can. As long as you are based in one of the eligible countries and meet all other criteria mentioned above you are eligible.

15. I am a freelance journalist. Can I apply on my own?

Yes, you can. However, it is mandatory that you produce a letter of intent from an eligible outlet stating the willingness to publish or broadcast your production, should you win the award.

16. I work for a website that is run by a NGO / private group. Will my entry be eligible?

Yes, if the website is journalistic in nature (and not just advocates a certain position or mission) and has a significant audience reach and opinion-forming relevance in your country / region. Unless the website is extremely well known, please make sure that you give compelling arguments why it should be eligible (e.g., audience reach metrics, examples of its opinion-forming function).

17. I am a student studying journalism. Can I apply?

Yes, you can. However, you will also need to submit all documents required for a complete application as well as a Letter of Intent from an eligible media organisation and meet all other eligibility criteria.

18. What constitutes a Letter of Intent?

A Letter of Intent is a written confirmation from a media outlet that they will broadcast or publish your second production once it is finished, should you win the award. The Letter of Intent should be signed by an authorised person (e.g. editor-in-chief, desk editor) and clearly indicate the planned time and place for publication. You will find a template in our online application form.

19. Why do you require a Letter of Intent?

We consider that a story that does not reach an audience is wasted. This is why we require a Letter of Intent from a publishing outlet with substantial reach in order to ensure that any work undertaken by those winning the award can have its desired outreach.

20. I don’t have a Letter of Intent. Can I still apply?

No, you can’t. A Letter of Intent is mandatory for eligibility.

21. I have a Letter of Intent from a transnational outlet. Can I apply?

Yes, you can. However, besides a Letter of Intent with a transnational outlet, a collaboration with a local eligible media outlet would strengthen your application, as it meets the criterion of target audiences in the Euro-Mediterranean region.

22. I have no access to television broadcasters. Can I also apply to create online video?

Yes, you can. However, your production will have to be published by a journalistic website or portal with substantial reach and opinion-forming relevance in the Euro-Mediterranean region. Unless the website is extremely well known, please make sure that you give compelling arguments why it should be eligible (e.g., audience reach metrics, examples of its opinion-forming function).

23. My news outlet has confirmed their intention to publish my production, but they cannot tell in advance exactly when and where. Can I still apply?

Yes, you can. In such a case, please ask the outlet to describe as precisely as possible where and how they intend to publish your story, and which criteria will influence their eventual decision.

24. I am a freelance journalist. How do I get a Letter of Intent from a media outlet?

We recommend that you find out who the responsible desk editors are for your topic, pitch your story to them, and convince them that your story will be worth publishing. If you manage, the editors normally will be happy to give you a Letter of Intent.

25. Can I submit more than one story and one pitch?

Yes, you can.

26. Will you let me know the reasons why my application was unsuccessful?

Unfortunately, we cannot give individual feedback to unsuccessful applicants.

27. What are the technical requirements for videos?

We require the final edited stories (The published one and the one you will produce if you win the award) with 2-channel audio mono (channel 1: natural sound and sound bites, channel 2: commentary in the original language) as well as supplementary material (such as full script and transcripts in English and original footage).
TV System: 1080 50i OR 25p (16:9)
In-Camera recording codec: High Definition H.264, AVC, DVC ProHD or Intra HD
Recording Bitrate: 50Mbits/sec ideal. 35Mbits/sec also acceptable.
Please advise if your camera is not capable of achieving these minimum requirements.
You may edit using the app of your choice as long as the footage can be edited at full quality within your chosen editing environment. Adobe Premiere and Final Cut Pro are recommended. Your final Master story should always be delivered in the following format:
Video: H264 1920x1080 50i or 25p @ 10,000kpbs, Upper Field First
Audio: 48KHz, MPEG-4 AAC @ 192Kpbs. 2 track, mono audio
Track one: Natsound / soundbites
Track two: Voice over (local language) 
Clean Video: No Branding of any kind. No fonts, logos, watermarks, stings, lower thirds or subtitles.

28. I have received EU / other funding to produce my published story. Can I apply?

Yes, you can. Note that in any case, the partners of the award as well as the European Union will become co-owners of the copyright of your already published production and hold shared copyright of the second production for which they provide the funding as part of the award scheme.

29. Do I own the copyright of the 2nd production & can I sell it to additional media outlets?

Yes, you can. As you (or your outlet, depending on your contractual arrangements) will be the co-producers of your story with the award partners and ultimately the EU, all these parties will hold shared copyright and will be able to grant the right to use or publish the production to any third party.

30. In case my application is successful, why do I need to sign a contract?

If selected, you will be contacted and informed about the financial amount of the contract we will offer you to carry out a second production based on your pitch proposal as submitted with your application. This contract is the award. Once you confirm your acceptance of the award, you will be asked to sign a co-production contract which would contain details on the final financial amount to be granted, the number of instalments and the deadline for publication.

31. What is the difference between the 1st, 2nd and 3rd prize of each category/language?

The twelve 1st prize winners (in four media categories and three languages) will be sponsored to attend the award ceremony on 22nd June 2017 in Malta where they will be presented with their award. All other 2nd and 3rd prize winners will receive a contract and some mentoring but cannot be sponsored to attend the award ceremony.

32. When will I receive the funding for the 2nd production?

We will disburse 30-50% of the amount upfront after signature of the award agreement / contract and disburse the remaining amount after delivery of the final production and confirmation that it is in line with the conditions set out in the award contract.

33. In which currency will I receive my award payment?

All financial transactions as well as financial proposal and reporting must be made in Euro (€). Please note that we do not cover currency exchange costs.

34. Can I buy equipment with the award money?

No, you may not. The production support only extends to personnel costs, travel costs directly related to your research, reporting and production, and – where necessary – the rental of equipment. We will not reimburse acquisition costs for any technical or other items.

35. Will the award subsidy cover taxes?

Compliance with any and all tax laws and regulations of your country is your own duty. Award partners and the European Union will not assume any legal or financial responsibility. Hence, the amount set forth in the production support agreement is understood to be inclusive of statutory levies and applicable taxes. Please calculate accordingly.

36. What if I cannot finish the 2nd production due to circumstances beyond my control?

If you can prove that you had to drop your production due to force majeure (such as unpredictable changes in the security situation, natural disasters, illness, etc.), we may, at our discretion, negotiate about the amount you already spent before the situation arose. To qualify for any exemption to refund, you will need to provide evidence of work done, such as planning documents, drafts, rushes, recordings, rough edits and documents with invoices/receipts of costs spent. In such instances, you will not receive further instalments. In all other cases, you will have to refund the money awarded, will not receive future instalments, and we will seek legal remedies.

37. Why am I obliged to indicate that my production received support from the EU?

We believe that all journalists should be open about who has financed their work, especially if the funder is a government, international organisation, or other interest group, so the audience can judge the story’s credibility on its own merits. While the award partners and the European Union will not exercise any influence on the editorial contents of the productions supported through the award, and while it is not seeking public relations but journalistic content, it is a government entity and requires acknowledgement of the financial support it provides. Only under exceptional circumstances which would need to be thoroughly explained and justified could the transparency obligation be waived.

38. What will the award partners and the European Union do with my production?

We will share your production for use and re-use with media outlets in order to increase its audience reach and to spread knowledge about migration challenges related to your country / region to the rest of Europe and the world. Award Partners and the European Commission will be co-producers, and therefore co-own the copyright for unlimited use of the production as a whole or its elements. Your story will be made available on the Migration Media Award website, the Open Media Hub Content Sharing Platform (http://openmediahub.com/access-stories/) and the forthcoming migration knowledge platfiorm i-Map; videos will also be made available to Associated Press AP TV clients.